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Office Live Workspace (almost) brings Office 2007 online

Microsoft is stepping closer to providing anywhere access to Office files. The free Office Live Workspace (more here), which lets people share work in Word, Excel and PowerPoint online, is expanding today to invite more beta testers.

You can sign up to try the work in progress at OfficeLive.com, although access may not be immediate. A final version is set for next spring.

When Office 2007 debuted nearly a year ago, it seemed curious that Microsoft offered no easy, one-click option for accessing work from the Web. Meanwhile, Zoho built an add-in for Office 2007, as Google Docs & Spreadsheets and other tools allowed people to share as well as compose work within a browser.

The free, ad-supported Office Live Workspace is a bridge to Office software, not a browser-based replica. Workspace synchronizes changes made to files stored both on a desktop and at Office Live's servers, including Outlook contacts and events. It works with Windows XP SP2, 2003 Server, or Vista with Internet Explorer 6 and Firefox 2 or higher (required for users of Mac OS 10.2 and up).

The online tools preview Word, Excel, and PowerPoint files as well as PDFs, PNGs, and JPGs. Workspace is meant to work in tandem with Word, Excel and PowerPoint XP, 2003, or 2007 running locally on a PC. You can preview, not edit, documents from a browser. Web Notes, on the other hand, do enable the creation and formatting of small text documents online.

Office Live Workspace emphasizes collaboration rather than composition. To share documents with other people, you can send them a secure URL without requiring them to sign in with a Windows Live ID. Everyone with access to the workspace can make and view each others' comments.

Those invited for editing can make changes to the work, as long as they have Word, Excel, and PowerPoint on their hard drive. Office Live Workspace handily preserves the Track Changes feature from Office apps while also keeping five histories of a file. And the Share View screen allows control of another user's PC.

Another desktop component of this service is the Office Live Add-In for Microsoft Office. This is a quick download, although you'll have to restart the system afterward. Once it's installed, a Save to Office Live option will appear under the Office button within Word, Excel, or PowerPoint, with the subsequent dialog box showing your available workspaces.

Workspaces are collections of documents. Ten templates are built to manage a classroom, sports team, travels, job search, household, and so forth. For example, a travel workspace will include an expense report spreadsheet with Word files for an itinerary, packing list, and personal data. You can store a maximum of 500 workspaces containing 500 documents each for a total of 500 MB per account and 25 MB per file.

Office users who learn about these tools are likely to come to depend upon them to stash their work online with a few, quick clicks. Workplaces that use Microsoft's staple software will probably find Workspace a fine collaboration tool that makes it easy to take work away from the office.

This is a well-designed service, but I'd still like something not only to store work, but to let me make edits without opening local applications. What if you only want to correct a misspelled byline in a 20 MB report? You'll have to open Word, since Office Live Workspace doesn't even allow light, text only edits within a browser. I'll continue to lean on Google Docs for that.

Office Live Workspace, by the way, is not to be confused with Office Live Small Business, which offers a free domain name and Web design templates.

Please see more images after the jump.… Read more

Tech and fashion just off the runway

BOSTON--Is a fashion and tech industry partnership the equivalent of mixing plaids with stripes, or is this a case of black and white being the perfect match?

After all, there are not many tech events where you need an Italian translator on hand.

Members from both groups eagerly met Tuesday to discuss their mating potential at a place they could both feel comfortable--the Institute of Contemporary Art (ICA) in Boston. The event was hosted by Moda e Technologia, an Italian nonprofit organization that promotes fashion and tech exchange. Big names present included Linden Labs, the Massachusetts Institute of Technology, … Read more

Zoho Writer adds pages, headers, language support

Zoho Writer, one of the most full featured Web alternatives to Microsoft Word, has added a handful of new features this morning. Most notable is the addition of page support and headers, making the application a little friendlier for editing large, multipage documents. While it doesn't have Word's fancy side-by-side and zoom controls, Zoho offers a good way to give your document the once over before printing. Support for headers and footers is simple, letting you add things like page numbers, text, and images to the top and bottom edges of your document.

Writer has also added Chinese … Read more

Is Google too big to avoid an IT monopoly?

This is the question asked by Robert X. Cringely, among others, in an excellent article detailing some of the strategies Google deploys...and how they compare to Microsoft's.

Like Microsoft's standard practice of cozying up to a startup to learn its tricks, only to then turn on it in the market. Google recently did this with Free-411, an information service:

Free411.com has competitors, of course, and the most daunting just appeared on the market from Google - Goog-411. Goog-411 is actually a bit more sophisticated than free411, offering product and service classifications and suggestions, which, of course, also generate more revenue. But for the most part the two services are comparable.

They should be since Google took a long look at investing in or acquiring free411 under a nondisclosure agreement between the two companies, only to abruptly break off discussions and start its own competing service. Is this beginning to sound familiar?… Read more

Microsoft upgrades its Office for Mac upgrade offer

Correction 2:10 p.m. PDT: This blog initially misstated the savings for buyers of Office 2004 for Mac Student and Teacher edition if they choose to upgrade to the 2008 Special Media Edition. The savings would be $350.

Microsoft has improved on an earlier offer to those who buy Office 2004 for Mac before the new version of Office is released in January.

In September, the company said it would offer buyers of Office 2004 an upgrade to the comparable version of Office 2008 for the cost of shipping and handling.

Now, those who purchase Office 2004 for Mac … Read more

Mac Office 2008 adds Excel templates, supports Exchange

Microsoft is revealing more details about new features in its Office for Mac 2008 suite, due for a release early next year.

Excel 2008 for Mac will offer worksheet templates with baked-in calculations designed to make it easier to balance household finances, manage inventory and other common tasks. The new Ledger Sheets features will include a gallery of elements, shifting formulas to the background.

In addition, the Entourage e-mail client will offer more support for Microsoft Exchange, which traditionally has enabled non-Mac PC users to make appointments and share notes and files with each other.

Each version of Office for … Read more

OneClick your way to a shapelier blog

We don't often give a lot of attention to WordPress (for Windows or Mac), Movable Type and other self-publishing blogging systems. They often require a bit more determination than merely creating a Blogger or Livejournal username, password, and some pithy-kitschy title to show the world how witty you truly are.

WordPress has two very strong aspects: The installation really does take about 5 minutes, and it's highly customizable with plug-ins that absolve the user of having to be a CSS expert. OneClick is a two-part plug-in for WordPress and Firefox that simplifies the plug-in experience even further.

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Keyword research for everyday consumption

Keywords are a key element in every website and keyword research is at the foundation of SEO. Keywords don't just go into page titles, headings, and the copy of a page, but play a critical role in links, file names, and even the architecture of a site.

When we SEO practitioners think of keyword research, we often think of "full-blown" research projects, pulling and filtering through thousands of keyword phrases. This kind of research can't be understated, but sometimes it's more than we need. There are times when we just need to fine-tune a page, … Read more

Adobe's new word processor: Gorgeous but underpowered

Adobe has acquired Virtual Ubiquity's BuzzWord, a Web-based Flash word processor (news story). There are a lot of online productivity suites and apps right now--see Google, Zoho, ThinkFree, for example. What does BuzzWord offer?

BuzzWord is a stunning achievement in design. Of all the PC-compatible word processors in the fray--including the offline juggernaut Microsoft Office--BuzzWord is the easiest on the eyes and has the most elegant user interface. It displays beautiful type. It's interface elements, from the cursor to menu items, make excellent use of color, and they slide and fade instead of popping and blinking.

It has … Read more

Beyond Microsoft Office: We compare 9 productivity suites

Microsoft Word, Excel, PowerPoint and their Office allies can be great applications, but not everybody needs everything they offer. How do you know where to start when shopping for alternative software? You'll save money with a different brand, but will it do the trick? Should you buy boxed software, download freebies for your hard drive, access browser-based apps, or juggle all of the above?

We've reviewed nine productivity suites--including downloads and online services--and cooked up a jumbo chart mixing up their gumbo of features and file formats. IBM's release of Lotus Symphony beta added more spice to … Read more