A few months later, Google released a free program that not only moves data between the two calendar apps, but it also syncs the calendar entries automatically at the interval of your choice.
The only problem was the unwieldy HTML coding required to ensure that the lists opened and closed, as expected. What ended up working better for me was Microsoft Word's Outline view, which lets you use headings to show and hide information in a tree … Read more
You can't expect any application as complicated and full-featured as Microsoft Outlook to suit you perfectly right out of the box. Here are the Outlook adjustments I rely on to make the program safer and easier to use.
Send and receive mail in plain text In a previous post, I described how to make sure Outlook shows all incoming mail as plain text. Quick recap: in Outlook 2003, click Tools > Options > Preferences > E-mail Options, and in the Message Handling area, check "Read all standard mail in plain text." To do the same in Outlook … Read more
Jdjazz asked me to elaborate on a previous tip about formatting Word documents with two columns:
"I am trying to do a landscape two-column template with page numbers for each column [on] half sheets that I cut for speaking. When I choose Insert > Page number, it goes to the center in the headers over the two columns. How can I get a page number for each half page?"
In Word 2007, click the Page Layout tab, choose Size in the Page Setup area, and click More Paper Sizes at the bottom of the dialog box. In Word … Read more
My previous post described how to create a quick-and-simple HTML e-mail newsletter. I mentioned that you should view the plain-text version of the newsletter so you could see how it looks to recipients who have HTML mail disabled.
But what if you're on the receiving end? How can you ensure that you see the full-color, fancy-format HTML messages sent to you by people or organizations you trust, but are protected from potentially malicious HTML mail from bad guys? In Microsoft Outlook 2003 and 2007, it's easy.
Customize Outlook's message view Start by setting Outlook to view messages … Read more
A friend asked if it's possible to print a subset of the addresses in her Microsoft Outlook contacts as mailing labels. You would think that such a basic operation would be a breeze for an industrial-strength personal-information manager like Outlook. You would think wrong.
The first bit of counter-intuitivity is that you use Microsoft Word, not Outlook. If you use Outlook's own mail-merge function by clicking Tools > Mail Merge, you get kicked into Word anyway. And every time I tried to run the resulting wizard, Word stalled in mid-process.
Instead, move the contacts whose addresses you want … Read more
You can use Microsoft Word for years and still find new ways to get more work done in less time. Here are a handful of fast-and-easy productivity boosters.
Create outlines out of lists Word 2007 adds a handy outline list to the standard bullet and numbered lists available on Word 2003's Formatting toolbar (the Paragraphs section under the Home tab of Word 2007's ribbon). You can create an outline from an existing list in either version by placing the cursor in the line you want to indent (or outdent, as the case may be) and clicking the Increase … Read more
Dragging a mouse to select text in Microsoft Word requires the precision of a diamond cutter, or seems to, anyway. I prefer to press the Ctrl, Shift, and arrow keys to make my text selections. Throw in a couple of function keys, and I can use my keyboard to select text faster than any mouser can.
To select a word at a time, press Ctrl-Shift and the left or right arrow key. Ctrl-Shift and the up and down arrow keys select a paragraph at a time. If you get tired of holding down the Shift key, simply press F8 to … Read more
I spend most of my workday Alt-Tabbing between my Gmail inbox and the Outlook account on my employer's Exchange Server. The problem is, when it comes to contacts, there isn't much overlap between the two: Only a handful of Gmail addresses are also in the Outlook contacts list, and vice-versa.
Rectifying the situation takes only a few minutes. Start by moving your Outlook contacts to Gmail. In Outlook 2003 and 2007, click File > Import and Export, select "Export to a file," click Next, choose either comma-separated value option, and click Next again. Browse to and … Read more
I recently finished working on a project that generated a dozen separate reports published together in a single booklet. Each report was from three to eight pages long, and most of them included at least one table or chart.
When we were done, several of my co-workers commented on how nicely the reports were laid out. All I had done was create a Word template with a simple two-column layout for long text sections.
To create this template, open a new document, type a dummy document title on the first line, choose a font type and size (I used 12-point … Read more