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October 20, 2009 11:13 AM PDT

Basic Workflow Tip: Get to files in Finder quicker

by Joe Aimonetti
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By using Spotlight and a simple key command, you can get to files in Finder much quicker. This tip is particularly useful when searching for files to add to folders, getting information about files, or attaching them to emails. First, activate Spotlight by pressing Command + Space or clicking on the Spotlight icon in the top-right of the Mac OS X menu bar.

Once the Spotlight field is active, begin typing the file name you are searching for. Once it appears, use the arrow keys (or mouse) to highlight the file. Now, hold the Command key and click the file. Finder will open a new window with the file's location. From here, you can drag this file to a new folder, your email, or wherever you need it.

A similar tip can be applied when using the Recent Items list, located from the  icon in the Mac OS X menu bar. Navigate to the Recent Items list and hold Command. You will notice that the menu items change to reflect that the item will open in Finder (instead of opening the actual file).

Joe is a seasoned Mac veteran with years of experience on the platform. He reports on Macs, iPods, iPhones and anything else Apple sells. Before joining CNET, he even worked in Apple's retail stores. He's also a creative professional who knows how to use a Mac to get the job done.
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by tkessler October 20, 2009 4:31 PM PDT
If you use the keyboard, you can also press command-enter when the file is highlighted and it will also reveal it in the Finder.
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by dhberry--2008 October 20, 2009 7:00 PM PDT
And a third way... pressing cmd-r will also open a Finder window containing the item highlighted in Spotlight. (Cmd-r is the Finder shortcut to reveal the original of a Finder alias.) BTW, pressing cmd-i will open the "Get Info" panel for the Spotlight selection.
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by dcbriscoe October 21, 2009 4:07 AM PDT
These are all useful dodges, but has anyone worked out a way to do a search which is targeted on one folder, external drive or other specific element? You used to be able to do it in 10.4 and it meant that you can target your search much more accurately (and cuts down on searching time and listing duplicate files from back-up).

Any suggestions most gratefully received.
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by macdad614 October 21, 2009 5:53 AM PDT
Select the folder, drive, whatever.
Enter the search string in the upper right search window / text box.
Select the particular folder if the default is This Mac for the search results.
Select the file - if it is displayed.
At the bottom of the window should be the path from the hard drive to the file selected.
Double-click the desired folder at the bottom of the window to open that folder.
by steven.schwartz October 21, 2009 6:00 AM PDT
The command to open spotlight seems to be control + space (not command + space) (Leopard OS 10.5.8). Also when I go to recent items under apple menu the command or control key seems to have no effect. There does seem to be some functionality in Go/Recent Folders in the finder where the control key toggles Enclosing Folder to become Enclosing Folder in this window.... Not sure how to take advantage of this tip properly.....might be something I am doing???
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by MacFixIt Joe October 21, 2009 8:20 AM PDT
Command + Space is the default shortcut for Spotlight. Chances are you have installed something that has stolen that combination and replaced it with Control + Space. Holding the Command key in menus (and also the option key in some cases) is a Snow Leopard feature (which I forgot to mention). Hope that helps.
by steven.schwartz October 22, 2009 6:00 AM PDT
Thanks MacFixit Joe for the comment. I do see in Leopard help menu that Command Space should be the shortcut for spotlight and I also see that Control Space is set in my Spotlight Preferences as the shortcut. I'm not sure which program could have hijacked this command. I have usual electronic publishing software and not many other programs installed. Is there any way to find out which program made the change? If I change it back in system prefs will it mess up the other program? Thanks again.
by peterlemer October 21, 2009 9:35 AM PDT
> Navigate to the Recent Items list and hold Command. You will notice that the menu items change to
> reflect that the item will open in Finder (instead of opening the actual file).

no I don't :-( it launches the app. there is no change in appearance ( OSX 10.5)

peter
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by MacFixIt Joe October 21, 2009 10:43 AM PDT
See the previous comment and my reply to it.
Thanks.
by vmok November 8, 2009 1:27 AM PST
When I hover my arrow on Recent Items it opens a list of items that I have opened recently. But pressing Command there is no change in appearance. I am using 10.5.8 in MacBookPro.
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