NeatReceipts

CNET Editors' Rating 7.9/10 Very good Editorial policies >>
Average user rating from 30 users 6.5/10 Good Read user opinions >>

Product Summary

The good: Simple, intuitive software interface; can export files to Excel, Quicken, Acrobat, and more; helpful, well-written documentation and user tutorials.

The bad: Software doesn't recognize handwritten or faded receipts; more expensive than a basic flatbed scanner; shuns Mac users.

The bottom line: This compact, intelligently designed sheet-fed scanner almost makes it a pleasure to generate expense reports and calculate itemized income tax deductions.

Specs: Type: Sheetfed scanner - Portable; Scanner interface type: Hi-Speed USB; Min Operating system: Microsoft Windows 2000 / XP See full specs >>

Price range: $169.99

CNET editors' review

Reviewed by: Kristina Blachere
Edited by: Elsa Wenzel
Reviewed on: 03/24/2005

NeatReceipts is a dainty sheet-fed scanner and software combo that scans your receipts, interprets the text, and enters the information into a database. It also allows you to export the data to Excel, various financial software packages, and even Adobe Acrobat. If that doesn't sound appealing, you've clearly never waded through a shoe box full of paper scraps on the eve of tax day, and you probably don't spend precious hours taping photocopied receipts to handwritten expense reports. Of course, NeatReceipts isn't perfect: it fails to make heads or tails of handwritten receipts or those from a noncomputerized cash register, and it's a pricey $250, considering it serves only one function. However, entering data manually into NeatReceipts' intelligent software forms takes less time than in Excel, which makes this device worth its price tag if you're self-employed or a business traveler who generates frequent and copious expense reports.

The NeatReceipts scanner is a slim, harmonica-shaped device that measures 10.8 inches by 1.6 inches by 1.3 inches (WDH) and weighs a light 10.6 ounces. You feed pages up to 8.5 inches wide through one side of the device, and they come out the back. This scanner connects to a Windows PC via its USB 2.0 port through the included cable, and it comes with receipt-management software, a carrying pouch, a plastic base stand, and a wall-mounting device. We recommend using the wall mount, as you'll need plenty of clearance to scan those long slips of paper and prevent crooked paper feeds; with the scanner affixed to a wall, you can pop a recycling bin underneath to catch the receipts. (The IRS accepts scanned receipts, so you can dispose of yours once they're digitized--as long as you back up your files!)

Installing the NeatReceipts software is quick and easy, thanks to a well-written installation guide and the CD's helpful tutorials, which walk you through the layout of the software and hardware. The basic protocol: Hook up the scanner to your computer and launch the software, slide a receipt into the scanner, then click the prominently displayed Scan button within the program's main interface.

The software is organized into four main screens: Receipt Manager creates a one-line database entry for each receipt you scan, Expense Reports lets you create a new report into which you enter receipts, Drag And Drop lets you drag the receipts between windows, and Document Manager lets you scan other documents such as utility bills or contracts. The genius of the NeatReceipts software lies in its ability to search scanned receipts for common fields such as date of purchase, total, payment method, and vendor name. Once you've scanned a receipt, its image shows up in the Receipt Manager window, and data such as vendor name and amount appear to the right. Receipt Manager tallies each line automatically and keeps a running total along the bottom of the screen.

Because the software organizes receipts and generates expense reports, you can keep track of receipts for a tax year, a month of expenditures, or a specific business trip. Once you've scanned your receipts, you can drag them into an expense report, e-mail them to someone else who uses NeatReceipts, or export them as HTML or Rich Text format or to programs such as Microsoft Excel, Word, and Money; Intuit Quicken and QuickBooks; and Adobe Acrobat.

The clean interface of NeatReceipts' software displays your receipts alongside the database that organizes your expenses.

Of course, this software does have limitations; it will recognize any vendor already listed among the 500 in its database, but you must manually enter any unknown vendor. Once you've done that, however, NeatReceipts recognizes the vendor and autocompletes this field. The software is hopeless, however, at recognizing data from faded receipts, from noncomputerized cash registers (which means most mom-and-pop shops), and from those tiny receipts on shiny paper from the gas-station pump. In these cases, you can type the information, which, thanks to the software's autocomplete skills, consumes little time.

The scanner's default resolution is 300dpi, which makes for good quality scans so that the software can parse the data. The engine can scan text and images at up to 600dpi, and it works with any TWAIN-based imaging programs. NeatReceipts claims that its device will scan a receipt in about 10 seconds, but we found that if you factor in the software recognition time, actual scan speeds are closer to 25 to 40 seconds for big-box-retailer receipts of average length.

NeatReceipts comes with a one-year warranty that includes free phone support, but it's a toll call. Phone support hours are 9 a.m. to 5 p.m. Monday through Friday ET; e-mail support is available during these hours as well as on weekends. When we sent a few e-mail questions about the device to the support address, we got a reply in a matter of hours.

See more CNET content tagged:: receipt,; scanner,; vendor,; tax,; Adobe Acrobat

User opinions

6.5/10 Average user rating from 30 users Good

WRITE YOUR OWN REVIEW How would you rate this product?

8/10 Excellent April 12, 2005

by rspero (see profile)

"NeatReceipts Founder Responds" Read more >>
9/10 Spectacular April 13, 2005

by kwri (see profile)

"Great product" Read more >>
10/10 Perfect April 12, 2005

by OwenT (see profile)

"I run my business with this Software" Read more >>
WRITE YOUR OWN REVIEW See all 30 user opinions >>